to Wisely Manage Your Time
of what you can do with your time these days are practically endless:
1. Check your
2. Attend tonight's PTA meeting
3. Try a new pork roast recipe
4. Call your mother
5. Have lunch with an old friend
6. Sew a button on a short that has been sitting in your sewing
pile for 3 months.
7. Call around and see if you can get lower insurance rates.
8. Give your dog a bath.
9. The list goes on and on.
of what you can do with your time these days are literally endless.
You will never get done everything you think you could or should
be doing. If you have a "to do" list, you will most likely
never have it cleared.
are some tips to help manage your time wisely.
Use the 80 / 20 Rule
1. Don't try
to "catch up" on your backlog, because you most likely
never will unless you learn to do only those things that are really
important to you. So instead of catching up on your work backlog,
try paring it down. Identify those activities that really matter
to you. The 80/20 rule, also known as the Pareto principle, applied
to time management means that 80% of your important results come
from 20% of your tasks. The key is finding and identifying those
important tasks on focusing your efforts on only those tasks.
2. In order
to find out what your most important 20% tasks are, you need to
have set goals in life that you are working towards. A person with
a goal of retiring in five years is going to have very different
goals from someone just entering college. Think about where would
you like to be and how would you like to be living in six month,
five years, ten years, or twenty years from now? If one of your
goals is to have more money, then spending you free time on a part
time job or going back to school might be important. Or, instead
if your major goal is to have more fun in your life, then you might
spend your free time joining clubs or taking up a new hobby. Think
about your major goals and put them in writing. Keep them in a place
where you can review them daily. Take a checkpoint now and then
to see if what you are working on during the day is moving you towards
achieving your major goals.
3. Make a spread
sheet for a typical week in your life with seven days and 24 hours
in each day. Block off time for all of the things you either have
to do (or should do to stay healthy) such as working, commuting,
sleeping, eating, exercising and daily grooming. Then look at your
goals and your remaining time and try to fill your chart in with
tasks that will move you towards your major goals. Be sure to include
in your chart some down time plus time for fun, friends and family.
in your chart, if you don't have enough time to accomplish all of
the things you really want in life, then review your chart to see
where you can cut back on the tasks you are doing now. Look for
tasks you can delegate, shorten or even completely eliminate. If
yard work is taking a lot of your time, can you hire a teenager
in your neighborhood to help out? If you are spending a lot of time
on email, can you get a better spam filter or unsubscribe to mailing
lists that you are on? Look for ways to reduce the low payback tasks
in your life in order to focus on the more important activities
on your written goal list.